Human Resources - Benefits Coordinator

HR Benefits Coordinator

Job Description

The Human Resources Benefits Coordinator is responsible for assisting the Vice President of Human Resources in the administration of the agency's personnel policies, employee benefits, and coordinating various aspects of employee safety and health standards. This position will also partner with business vendors and third party vendors to improve HR work processes by leveraging technological capabilities.  The duties of this position include, but are not limited to, the following:

ESSENTIAL FUNCTIONS:

The essential functions of this position consist of the ability to hear, speak, write with advanced spelling and grammar skills, perform basic math functions, read, and comprehend what is read.  Advanced expressive and receptive language skills are also required. In fulfilling this job, one must possess enough physical mobility to perform general office work with or without reasonable accommodations.

SPECIFIC DUTIES:

In conjunction and cooperation with the Vice President of Human Resources, function as an advisor to all staff in the application and interpretation of standard agency personnel policies, procedures, and practices, along with assisting in policy development.

Ensure agency compliance with current Workers Compensation law. This includes completing claims forms on a timely basis, coordinating claims management and handling with the affected staff member and Hope’s insurance carrier, light duty assignment coordination, and maintenance of OSHA forms for the LCN region.

Coordinate and maintain records pertinent to the Family and Medical Leave Act and other leaves of absence.

Coordinate the general administration of the agency's Wage Continuation Plan.

Coordinate the administration of the annual performance review and wage increase process.

Compile information and file all responses to the Unemployment Compensation Bureau, including questionnaires and appeals. This also includes consulting with the agency’s advisory service on Unemployment Compensation issues.

Administer health and welfare benefit plans, along with ensuring relevant rules and regulations for ERISA, FMLA HIPAA, COBRA, ADA, Affordable Care Act and other applicable federal and state laws are followed. Work closely with and partner with outside vendors to assist with these programs.

Monitor and approve monthly benefit bills for various benefit plans, which includes ongoing communication with insurance carriers on additions, terminations, beneficiary changes, etc. In addition, prepare statistical reports on employee benefits on an as-needed basis.

Maintain an effective management information system by monitoring data entry for accuracy and timeliness on the ABRAÒ HR Database and maintain tracking records for employee benefits and other related personnel records.

Research and compile various Personnel/Human Resources Department statistical reports including, but not limited to: EEO report, Veteran's report, Staff Turnover reports, for affirmative action purposes, Annual Safety Committee report, and Agency Summary of Staff Composition and Applicants.

Support the work of HR Department staff in maintaining compliance with regulatory, licensure and agency standards.

Ensure timely and efficient records by initiating various letters, forms and reports related to personnel, which includes completion of agency Personnel Action Forms as needed.

Promote compliance with the agency's Exposure Control Plan, which includes coordinating exposure incident reporting with the specified occupational health provider.

Promote employee understanding of agency policies and practices by either directly performing or overseeing designees in conducting initial orientation and intake for all new staff, which includes a review of the agency's Personnel Polices, instruction in completion of required employment and benefit forms.

Function as a participating and contributing member for various agency and external committees.

Perform other duties and special assignments as assigned.


HOURS: 37.5 hours per week; exempt position

IMMEDIATE SUPERVISOR:  Vice President, Human Resources

POSITIONS SUPERVISED: None

QUALIFICATIONS: A Bachelor’s Degree in Human Resources, Business Administration or Management, plus 3 years of related experience in Benefits Administration or an Associate’s Degree and five (5) years of related experience in human resources or related field. Demonstrated computer, grammar, and clerical ability, plus excellent verbal and written communication skills is necessary. Competency in ABRAÒ HR Software and Crystal Report writing or similar software is required. Must have a thorough understanding of all federal and state laws that apply to employee benefits. Previous experience with self-insured/administered benefits preferred and success with utilizing systems to decrease HR transactional work is preferred.